Job Description

Job Description

Job Description

Salary: $81,983 - $91,860 Annually

The Organization : SAVE’s mission is to strengthen every individual and family we serve with the knowledge and support needed to break the cycle of domestic violence and build healthier lives. In pursuit of this mission, SAVE provides a comprehensive range of direct services to people experiencing domestic violence from immediate crisis intervention to long-term supportive services. 

SAVE offers competitive benefits and a fun and stimulating work environment. We are focused on continually improving our survivor- centered, trauma- informed work and meeting the needs of the diverse communities we serve.

The Position:  The Grants Manager supports SAVE by managing overall grant application efforts, optimizing the grant administration process, supporting the financial stability and growth of SAVE by planning strategies to diversify and increase funding for various projects and priorities, ensuring compliance with grant regulations, educating staff on grants management policies and procedures, and preparing reports and ensures timely submission of all required reporting. The Grants Manager will also be responsible for ensuring that SAVE complies with legal, regulatory, and programmatic requirements.

SUPERVISORY: NONE

ESSENTIAL RESPONSIBILITIES:

A. Identify Funding Opportunities and Manage Grant Submissions

• Collaborate with organizational departments and SAVE leadership to identify activities and programs that require additional funding support.
• Identify funding opportunities, including federal, state, and private grants, to meet organizational needs; research feasibility, SAVE eligibility, and benefit with support of the Executive Director.
• Assist the Executive Director and Finance staff in planning diversification of funding strategies, including direct and indirect cost allocations, staffing resource needs, and impact on the overall budget. Proactively identify data requirements for key performance indicators to demonstrate SAVE’s value and enhance the organization’s ability to secure new and sustain current funding.
• Provide project management to SAVE staff regarding new funding opportunities; organize materials, draft timelines, manage deadlines, and develop proposals with program staff and ensure timely submission.
• Furnish prospective funders with supporting documents.

B. Estab lish Effective Programs through Supportive Grants Management

• Optimize the grant administration process; support grant documentation integrity; manage timelines and deliverables; lead reporting processes; assist in prior approval requests and post-award management and records retention.
• Participate in meetings with funders and grant-funding agencies to ensure changes needed in the grant administration process are planned and implemented.
• Assist the finance staff and organizational departments in developing and managing budgets that meet grants management needs, including monitoring funded projects to prevent over-expenditure of funds, ineligible expenditures, and ensure awards are fully expended.
• Assist in the preparation of documentation and materials for site visits and/or audits from state or federal funders and other grant funding agencies.
• Serve as the point of contact for site visits, monitoring and funder audits.

C. Ens ure Compliance with Legal, Regulatory, and Programmatic Requirements

• Serve as lead on organizational compliance; develop expertise on organizational compliance issues
• Manage compliance responsibilities for each grant the organization receives; maintain compliance checklists for federal, state, and other grant funding sources; conduct and document new grant audits to ensure SAVE compliance.
• Assist Finance staff in bridging programs and grant compliance with financial compliance by assisting in budgeting, tracking, and reporting effort, receipts, and expenditures for each grant program.
• Meet with Program Managers to discuss program compliance and related issues.
• Stay abreast of relevant program and public policy changes by subscribing to and reading journals and newsletters, participating in meetings with funders and partners, and attending trainings and webinars.
• Manage contracts, agreements, amendments, MOUs, etc. for grants and all aspects of SAVE’s business, including unrestricted funding, vendors, and any other SAVE business-related needs. This includes reviewing and assisting staff with drafting contracts, ensuring documentation is complete, assisting with contract monitoring, and alerting SAVE points of contact when contracts are renewed or need action.
• Review and document new compliance requirements in light of current practices and work with leadership develop new processes or activities to meet new requirements.
• Work with the Executive Director to develop and maintain organizational policies and procedures to ensure compliance with legal, regulatory, and programmatic requirements.
• Produce an annual written report based on audit and risk assessment findings and remediation progress.

• Manage processes that ensure grant compliance including but not limited to procurement, internal exclusion and debarment, contract management, and annual audits

D. Exhibit Teamwork by Supporting Policies, Procedures, and Participation in Staff Activities

• Maintain knowledge of SAVE policies, procedures, and software.
• Participate in SAVE staff meetings including all staff, leadership team meetings, business team, board meetings and external stakeholder meetings as needed.
• Complete SAVE-related forms and activities such as timesheets/activity reporting, leave requests, and travel forms, including travel authorizations, expense reports and documentation within the timeframes set in procedures.
• Provide staff support at SAVE sponsored events, such as the Evening of Empowerment Gala and other public-facing events.
• Perform other tasks and duties as identified by the immediate supervisor

QUALIFICATIONS AND REQUIREMENTS:

• Bachelor’s Degree;
• Minimum of 8 years of progressive development experience in the non-profit sector;
• Comprehensive knowledge of development principles and practices including all aspects of fundraising, with a strong background in securing major gifts, corporate and foundation relations;
• Outstanding relationship management skills to include the ability to effectively develop relationships with funders, community partners and other key stakeholders;
• Demonstrated experience preparing federal and other grant proposal;
• Previous supervisory skills and ability to effectively manage staff;
• Ability to work effectively with diverse groups of people;
• Excellent written, oral communication and analytical skills;
• Strong attention to detail and organization skills, ability to prioritize and excellent problem solving skills;
• Ability to work independently, as well as collaboratively in a deadline driven environment.

COVID-19 Vaccination Policy:  

By October 31, 2021, SAVE expects all eligible employees, interns and on-site volunteers to either (a) establish that they have been fully vaccinated; or (b) obtain an approved exemption as an accommodation.

Applicants with Disabilities: Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.

Physical Demands:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of this position. 

While performing the duties of this job, the employee is occasionally required to remain in a stationary position; move, traverse; sit; operate, activate, use, prepare, and position; perform repetitive motion, data entry; ascend/descend, work atop, traverse; position self (to), move; communicate, detect, discern, convey, and express oneself, exchange information; understand and distinguish speech and/or other sounds. The employee must occasionally move, transport, position, put/remove, or install up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is exposed to the weather conditions prevalent at the time. The noise level in the work environment is usually moderate. 

Equal Employment Opportunity: 

As an equal opportunity employer, SAVE supports equal opportunity for employment and advancement free of race, color, religious creed, ancestry, national origin, age, sex (includes sexual harassment) pregnancy (childbirth or related medical conditions), marital status, sexual orientation, medical condition (cancer and genetic characteristics), mental or physical disability (includes HIV and AIDS), political affiliation/opinion, Veteran's status, or request for family medical leave. SAVE is committed to ensuring that the work environment of SAVE employees are free from discrimination, harassment, and retaliation.

Job Tags

Similar Jobs